Job Opportunities in the Act Portfolio

Act Venture Capital Ltd

Office Coordinator



Dublin, Ireland · Leinster, Ireland
Posted on Thursday, July 13, 2023

About the Company

Through the work that we do, the team at Deciphex helps pharma to accelerate the process of essential drug development and helps cancer patients get timely and accurate diagnosis.

Founded in Dublin in 2017, Deciphex has scaled rapidly to a team of over 90 people and counting who are providing software solutions to address the pathology gap in research pathology and clinical areas. We have offices in Dublin, Exeter and Chicago and are expanding our team throughout the world.

We are software developers, clinical specialists, artificial intelligence engineers, operations professionals and so much more, all working as one team to support our customers and patients.

We are looking for highly motivated & individuals who are excited to take on challenges and value making a difference in their day-to-day work to join our team!

Read more about Deciphex here and more about our incredible team on our Careers Page here

About this Role (Responsibilities):

  • Act as the main point of contact for all office related queries, liaise with facilities management and take a hands on approach in order to ensure smooth running of the office day to day.
  • Manage the incoming and outgoing post and local/ international deliveries.
  • Make general purchases for the company in line with the purchasing policy.
  • Coordination of regular meetings & events, company related travel and related logistics.
  • Support with expense reporting and related queries, working closely with the Finance & HR teams on travel and expense policy.
  • Supporting the onboarding of new employees to Deciphex including arranging new starter packs for shipment, coordinating merchandise deliveries etc.
  • Other general administration duties that may arise from time to time.
  • Complete all mandatory company training and job specific training required for the role, including ISMS, GLP, DocuSign, as applicable.

About You (Skills and Experience):

  • Bachelor of business administration / related field desired OR a minimum of 3 years relevant experience in a fast paced office environment.
  • Minimum of 3 years experience working in a similar busy operations administration or coordinator role in an office environment.
  • Proficient with Google suite and strong Google Sheets experience (alternatively experience with Microsoft Office with the ability to adapt quickly to new software)
  • Excellent communication skills.
  • Diligent, hard-working and takes end to end ownership of tasks.
  • Excellent time management and organizational skills with the ability to multitask and prioritize independently.
  • Ability and willingness to work on own initiative and as part of a team.
  • Works well under pressure, especially within a strict deadline-orientated environment.

What are the benefits of working with Deciphex?

  • A true sense of meaning in your work by contributing to better patient outcomes.
  • The opportunity to work alongside a world-class high performing team in a hyper-growth startup environment with.
  • A chance to work on exciting and challenging unique projects.
  • Regular performance feedback and significant career growth opportunities.
  • A flexible/ hybrid working model - most of our team work from home and attend the office from time to time as required giving employees the autonomy to manage work life balance. ( Note that some specific roles will require an onsite presence on a weekly basis where applicable)
  • Competitive salary with performance based annual increments.
  • Competitive annual leave with an additional paid Christmas holiday.
  • A highly collaborative and supportive multi cultural team.

Deciphex is an equal opportunities employer and we are committed to the principle of equality. All qualified applicants will be considered for employment without regard to age, race, religious beliefs, political views, gender identity, affectional or sexual orientation, national origin, family or marital status (including pregnancy), disability, membership of the travelling community or any other classification protected by applicable law.